Think of your raining coat inside your PLM system!

I faced a business issue managing files inside a PLM system. Files! File management is a big topic usually, because it seems simple while it is not at all. Why? Because usually, the PLM system makes a difference between files and documents, documents being metadata, with files attached. And usually, these metadata are not included in the file, we sell the PLM system to the users telling them that it allows them to not think about naming and revision or other metadata, because the system will do that for them.

The point is that files are well managed while the users use the system, but as soon as the file has to go outside (and it may happen frequently), then the files lose all the metadata which where included in the document. No Document name, no revision level, no status, nothing. The file is naked!

We often remind this rule for IT systems that while you look to one system, usually everything works fine, but as soon as your data has to go in or out of your application, you may have some issues. This is basically the case when you design IT interfaces between applications, or migrate data from one application to another. But it is as well the case for users needing to use several system or send or receive files from/to the outside (partners, customers, suppliers). This is in my view not often properly handled nor understood well, and how this external exchange constraints can ruin the clean user process you feel you have perfectly cover inside the PLM system.

I found a way today to provide a picture about that situation that anyone can understand, related to our common lifes.

As far as you stay at home, you set your warming equipments to be dry and warm inside your house. The point is that at one point in time, you need to go outside, and there, it may be cold and rainy.  So you arrange your home to have a raining coat inside your house, to be used outside.

It’s the same behaviour we should have designing our PLM system, especially for files. And ask ourselves: what will be the raining coat that files will need as soon as they have to go outside? Because they will have to!

Hope it helps!

Found interesting? Share it!
  • email
  • RSS
  • LinkedIn
  • viadeo FR
  • del.icio.us
  • Facebook
  • Google Bookmarks
  • Technorati
  • Twitter
  • Ping.fm

Filed under PLM · Tagged with

Comments

5 Responses to “Think of your raining coat inside your PLM system!”
  1. The more time and attention you give to it,
    the more likely it is that you will have a litter box trained ferret.
    There are many different steps that one can take, in order to keep their
    ferret smelling good; all it takes is a little bit of time and perseverance.
    re one of those weird pets that only the strange and lonely have,
    aren.

  2. Very nice post. I just stumbled upon your weblog and wished to say that I’ve really enjoyed surfing around your blog posts. After all I’ll be subscribing to your rss feed and I hope you write again very soon!

  3. for says:

    Hiya! I simply wish to give an enormous thumbs up for the good data you’ve got here on this post. I might be coming back to your blog for more soon.

  4. I consider something really special in this site.

  5. Thanks for sharing superb informations. Your web-site is so cool. I am impressed by the details that you have on this blog. It reveals how nicely you perceive this subject. Bookmarked this web page, will come back for more articles. You, my pal, ROCK! I found simply the information I already searched all over the place and just could not come across. What an ideal web site.

Speak Your Mind

Tell us what you're thinking...
and oh, if you want a pic to show with your comment, go get a gravatar!

Spam Protection by WP-SpamFree